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FMR 41 CFR 102-192

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FMR 41 CFR 102-192
Compliance Support, Program Evaluation and Development, Training, Certification, Reporting


FMR 41 CFR 102-192 Compliance and Certification Services


The challenge of achieving certification that your mail security program is in compliance with the requirements for FMR 41 CFR 102-192 may best be met with assistance of subject matter experts.  Our services have been tailored to be scalable to your needs. 

You may already have a comprehensive security program in place and just need it reviewed for compliance. 

You may have a working program but one or several of the components require some support before compliance can be recognized.  

You may not even have any of the components in place or properly documented and implemented.  

You may just need your personnel trained and certified. We can do that on-site or through a web-delivered training course.

Regardless of your status, our services can be the most sensible and cost-effective means to achieving compliance in time to meet the fast-approaching reporting deadline. 


What is FMR 41 CFR 102-192?

The Federal Management Regulations have defined Mail Management polices and requirements, including mail security requirements for all federal agencies and facilities.  Specifically, each agency must have a written statement of mail security policies and each facility engaged in mail processing, regardless of mail volume, must have a written mail security plan.  Those requirements can be viewed by following this link:  http://www.gsa.gov/Portal/gsa/ep/channelView.do?pageTypeId=17113&channelId=-24563&specialContentType=FMR&file=FMR/FMRTOC102-192.html#wp437645

Alternatively, a pdf download of the section describing the requirements for the mail security plan is available by using the link to the right.  

Those requirements can also be viewed at the bottom of this page.



 
Document
Mail Security Plan PDF Download


Our Services

We provide a full range of FMR 41 CFR 102-192 compliance services that are scalable to your needs.  We'd like to work where and how we can be of best, and most cost-effective benefit to our clients. 

That may involve reviewing your existing plan and certifying that we find it in compliance. 

It might be to provide on-site or web-delivered training for your personnel.   (See Training Information)

It could be to review your plan and fill in the voids by developing and implementing any components that are not in place.  It may be to start from the ground up to develop and implement an entire mail security program that is customized to your site and needs.

Many of the components of the required mail security program require specialized knowledge and experience that is not available within a typical mail center.  We have a team of specialists with experience in all of the program components.  We'll work with you to determine the way in which we can best be of assistance.


Partial List of Compliance Services
(Note:  some services are comprehensive and others are limited in scope and focus to one or several components.  Actual service packages will be tailored specifically to needs of client)


·      Mail Security Plan Certification

·      Annual Reporting, Personnel Training, and Re-certification

·      Security Plan Component Review, Findings, and Recommendations

·      Security Plan Development and Implementation

·      Training - On-site or web-delivered

·      Risk Assessment

·      Mail processing and screening program development and implementation

·      Threat Management Plan development and implementation

·      Incident Response Plan development, implementation, and training/rehearsal

·      Occupant Emergency Plan development, rehearsal, and testing

·      Continuity of Operations Plan development and testing

·      Communications Plan development and testing


Our Team Qualifications


Our team members are recognized subject matter experts with broad experience in mail screening and processing, work flow, risk assessment, security and safety procedures, security technology, security procedures, emergency responses, continuity practices, occupant emergency planning, records management, and all aspects of developing, implementing, communicating, and refining Mail Center Security Programs.  The team provides on-site program implementation, training and personnel certification.  It also specializes in web-delivered mail security training and certification.

Additional services provided to clients include:

  • Senior Expert Logistics Support
  • Contract Management
  • Program Management
  • Process Analysis and Articulation
  • Performance Management
  • Business Process Financial Analysis
  • Document Indexing and Metadata
  • Metadata Design
  • Physical and Security Risk Assessment
  • HIPAA Risk and Compliance Assessment
  • Other Consultative Support


    • The firm is a federal qualified Combat-Service Disabled Veteran Owned Small Business (SDVOSB) under Presidential Order 13360 that has been verified and certified by the Department of Veterans Affairs Office of Certified Veteran Enterprises in accordance with Public Law 109-461. 

     

     

    For More Information

    For a complete information package we suggest that you submit the form below.  Once you have had a chance to review the information we would be pleased to discuss how best to proceed.  Our proposals always include a firm timetable and clearly identified deliverables.  Our project administration and tracking system regular informs our clients of progress and benchmarks.  On every project we make it our challenge to continually exceed the expectations of our clients.
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    Subpart C—Security Requirements for All Agencies

    §102-192.70—What security policies and plans must we have?

    (a) You must have a written mail security policy that applies throughout the agency.

    (b) You also must have a written mail security plan for each facility that processes mail, regardless of the facility’s mail volume.

    (c) If a contract that is in place on August 25, 2008 does not fully meet the requirements of this section, the contract must be modified to meet the requirement for a security plan within one year of August 25, 2008, unless the contract will expire prior to that date.

    (d) The scope and level of detail of each facility mail security plan should be commensurate with the size and responsibilities of each facility. For small facilities, you may provide a general, standardized plan that is used in many similar locations. For larger locations, you must develop a plan that is specifically tailored to the threats and risks at your location. Agencies are free to determine for themselves which facilities are “smaller” and which are “larger” for the purposes of this section, so long as the basic requirement for a security plan is met at every facility.

    (e) All mail facility managers should report annually the status of their facility mail security plans to agency headquarters. At a minimum, this report should assure that the facility mail security plan complies with the requirements of this part, including annual review by a subject matter expert and regular rehearsal of responses to various emergency situations by facility personnel.

    (f) An outside security professional who has expertise in mail center security should review the agency’s mail security plan annually. Review of facility mail security plans can be accomplished by outside subject matter experts such as agency security personnel. If these experts are not available within your agency, seek assistance from the Postal Inspection Service or other Federal authorities.

    §102-192.75—Why must we have written security policies and plans?

    All Federal mail programs must identify, prioritize, and coordinate the protection of all mail processing facilities in order to prevent, deter, and mitigate the effects of deliberate efforts to destroy, incapacitate, or exploit the mail center or the national mail infrastructure. Homeland Security Presidential Directive HSPD-7 requires all agencies to protect key resources from terrorist attacks, and this is spelled out in the Postal and Shipping Sector Plan, which is part of the National Infrastructure Protection Plan (NIPP) prescribed by HSPD-7. All Federal mail centers are key resources under that plan. Details on the Postal and Shipping Sector Plan are not publicly available. Federal employees needing access to the plan should contact the Department of Homeland Security (DHS) at NIPP@dhs.gov.

    §102-192.80—How do we develop written security policies and plans?

    Agency mail managers must coordinate with their agency security service and/or the Federal Protective Service to develop agency mail security policies and plans. The Federal Protective Service has, working with the Interagency Security Committee which it chairs, developed standards for building construction and management, including standards for mail centers. At a minimum, the agency mail security plan must address the following topics—

    (a) Risk assessment;

    (b) Plan to protect staff and all other occupants of agency facilities from hazards that might be delivered in the mail;

    (c) Operating procedures;

    (d) Plan to provide a visible mail screening operation;

    (e) Training mail center personnel;

    (f) Testing and rehearsing responses to various emergency situations by agency personnel;

    (g) Managing threats;

    (h) Communications plan;

    (i) Occupant Emergency Plan (OEP);

    (j) Continuity of Operations Plan (COOP); and

    (k) Annual reviews.

    Note to 102-192.80: The agency mail manager and facility manager(s) need not prepare all of these plans themselves. They should participate actively in the development and implementation of each of these elements, but other parts of the agency or outside security professionals should take the lead in their respective areas of expertise.