Powder incidents? Mail screening procedures? Safe handling procedures? Response management?
Mail center physical security? Procedural Security? Protection of valuables and privacy?
Regulatory compliance? FMR 41 CFR 102-192?
COOP and Business Continuity planning?
A sound Mail Center security program can be challenging and demanding. Success is built upon planning, procedures, and personnel.
Our seminars, off-site or on-site, have been developed for Mail Center and Security managers and staff. The ability to mesh security with efficiency is dependent upon trained, aware personnel consistently performing appropriate procedures within a framework supported by effective administration.
It's the difference between compliance and non-compliance. It's the fine line that, when a suspicious substance is discovered in the mail, that determines whether you'll be able to provide an appropriate, measured response and return to business or whether you'll have to surrender control to emergency responders, shut down operations, and assemble personnel in the parking lot, for decontamination, while news media go live from your location.
It doesn't matter what kind of equipment you have in place, a solid plan and trained people are the critical assets.
Well Trained Personnel And Effective Procedures Make The Difference
Mail Security Seminar Schedule Spring 2011
Washington, DC - April 6, 2011
New York City - April 13, 2011
San Diego, CA - May 12, 2011
Los Angeles, CA - May 17, 2011
San Francisco, CA - May 19, 2011
Houston, TX - May 24, 2011
Dallas, TX - May 26, 2011
Atlanta, GA - June 16, 2011
Chicago, IL - June 23, 2011
New York City - September 29, 2011
ON-SITE SEMINARS ALSO AVAILABLE
About The Seminars
THE SECURE MAIL CENTER is a full-day seminar consisting of two half-day sessions. Attendees have the choice of registering for either the full day seminar or for just the morning session.
The first (morning) session consists of the BEST PRACTICES FOR MAIL CENTER SECURITY, our popular half-day seminar for Staff and Managers.It’s regularly updated and refreshed with new content that reflects current conditions.It provides a comprehensive introduction to mail center security issues; an eye-opening education in mail screening techniques and postal threat identification; and a commonsense approach for making the mail center a safer, more secure work environment.
The second (afternoon) session, THE SECURE MAIL CENTER, builds upon the information presented in the first session and provides practical considerations for the development and implementation of a comprehensive mail center security program.It considers mail center physical security, mail center staffing, workflow, and administration.
THE SECURE MAIL CENTER presents concepts and practical guidelines for increasing security without impeding mail flow. It establishes procedures and methods for providing measured responses to powder-related and other types of incidents. It lays a foundation for avoiding unnecessary work stoppages and for litigation avoidance.
THE SECURE MAIL CENTER also considers the vital role that the mail center can play in COOP, Business Continuity and Disaster Recovery.The seminar looks at developments affecting the mail center and pays particular attention to the imminent paradigm shift toward digitized mail delivery and the potential transformation of the mail center into a document capture/management hub.
Seminar Agenda
Morning Session:9:30 A.M. – 11:45 A.M.
The morning session, which is also the session for participants in the ˝ day seminar, provides perspective on the critical role that the mail center plays in a facility’s/organization’s security. It presents information regarding the various threats that might be encountered in the mail center.It addresses all types of postal hazards and pays particular attention to issues related to mail/identity theft and avoidance of unnecessary evacuations triggered by powders/unknown substances arriving by mail. The morning session includes procedures for screening incoming mail.
Topics include:
The Role of the Mail Center as the First Line of Defense
Security Awareness
Theft Prevention and Identity Protection
Powder Incidents
Mail Terrorism
Postal Hazards
Hate Mail, Threats and Hoaxes
Non-Lethal Booby-traps
Biological and Chemical Hazards
Bombs and Explosive Devices
Screening Strategies and Equipment
Fundamental Mail Screening Procedures
X-ray Inspection
Suspect Item Identification
Afternoon Session:1:15 P.M. – 3:45 P.M.
The afternoon session, which is the second part of the full-day seminar, discusses the Mail Security Plan and the practical considerations related to its development and implementation.A comprehensive plan is needed by all organizations and, for federal facilities, is required for compliance with federal regulations (FMR 41 CFR 102-192).The presentation discusses the components of the mail security plan and how to incorporate effective security measures without sacrificing efficiency and timely processing.It also provides an introduction to the imminent role of digitization in the mail center.
Topics include:
The Mail Security Program
Policies and SOP
Creating a Culture of Security
Training, Rehearsal, Practice
Physical Security
Access and Visitor Control
Work Environment Protection
Personal Protective Equipment
Occupant Emergency Plan
COOP
Communications Plan
Suspect Item Response Procedures—Providing a Measured Response
Mail Digitization – The change is imminent--it will affect security and provide great possibilities for mail services personnel
SEMINAR COSTS
Full Day SessionThe Secure Mail Center$395 Per Person Half Day SessionBest Practices for Mail Security$225 Per Person
Registration fees include all seminar materials.Each attendee will receive a guidebook, multi-media CD’s of seminar and reference material, and a certificate of completion.
Seminars are strictly limited to thirty (30) attendees. Spaces are assigned on a first come basis. It pays to register early to assure that room is available. Spaces may be reserved if if the names of the attendees are not known at the time of registration.
You'll be surprised at how affordable and convenient they are. It's so much easier and economical than coordinating travel for your group. We'll travel to your place and provide the audio-visual resources, seminar materials, etc. You provide the location and people.
